Case study
We developed the recruitment procedures platform for the Universidade Politécnica de Viana do Castelo: a portal where candidates browse vacancies and apply online, and a back office where staff prepare each procedure, appoint the selection panel and give an assessment of each application.
Team based in Braga, Portugal
The project
The Universidade Politécnica de Viana do Castelo recruits through public recruitment procedures. The platform brings together in one system what candidates see and what staff do, from the published notice to the assessment of each application.
Inside the app
On the portal, candidates search open vacancies, read the notice and the official documents (minutes, BEP and Diário da República) and apply section by section. Profile details carry over to the application automatically, and in their personal area they can track, edit or withdraw each application.
Complete applications, with all the required documents
Each procedure moves through the stages draft, approved, published, applications closed, HR assessment and selection panel. A validation checklist shows what is missing (details, job description, configuration, documentation and panel), and the procedure can only be approved once everything is ready.
No procedure moves forward with missing data
Staff choose the chair and the full and substitute members from the people already registered, or create a new panel member, whose account then awaits confirmation by staff.
A complete, confirmed panel before the procedure moves forward
Human resources go through the applications one by one, with qualifications, experience, training and documents alongside the assessment: admit, admit conditionally or exclude, with the evaluation formula. A progress indicator shows how many applications have already been assessed.
Every application reviewed against the same criteria
Screens recreated with fictitious data to protect client data.
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